Single sheet rules
Juliet McLaren
dcrb-l@lib.byu.edu
Wed, 28 Jun 2000 14:53:47 -0700
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Hi all ~ here is the single sheet summary, for both AACR2 and DCRB (2nd
ed.) with a few comments. Responses please? We will be discussing this at
BSC, Bob, god and the clock willing. juliet
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\pard \qc\sl0
{\plain DCRM Single sheet publications\par
}{\plain \par
}{\plain \par
}\pard \sl0
{\plain \tab }{\plain \i My comments and recommendations for discussion/amendment are in italics. Some
recommendations assume that we will treat \'91single sheet publications\'92 as a separate area of
monographs in DCRM . Rules and definitions from AACR2 are presented in a different font for
clarity ~ jm}{\plain \par
}{\plain \par
}{\plain \b\ul Definitions:}{\plain \par
}{\plain \par
}{\plain \f1 AACR2 - uses \'93Broadside\'94 and \'93sheet\'94(see App. D)\par
}{\plain \f1 [1] Broadside: A separately published item consisting of a piece of paper, }{\plain \ul\f1 printed on
one side only}{\plain \f1 and intended to be read unfolded; usually intended to be posted or
publicly distributed. Examples of broadsides are proclamations, handbills, ballad-sheets, news-sheets. }{\plain \i\f1 See also}{\plain \f1 Sheet.\par
}{\plain \f1 \par
}{\plain \f1 [2] Sheet: As used in the physical description area, a single piece of paper }{\plain \ul\f1 other than
a broadside}{\plain \f1 (q.v.) With manuscript or printed matter on one or both sides.}{\plain }{\plain \i [Emphasis
added]\par
}{\plain \par
}{\plain \tab DCRB - uses \'93single-sheet publication\'94 (see App. G)\par
}{\plain \tab [1] Broadside, broadsheet: see Single-sheet publication }{\plain \i [however, in at least one place in
DCRB (i.e. 5B18) uses the term \'91broadsides\'92)}{\plain .\par
}{\plain \tab [2] Single-sheet publication: A publication printed on a single or composite piece of
patper or other material; it may be printed on one or both sides and may be bound or unbound.
The content of a single-sheet publication, as here defined, is predominantly textual in nature,
though it may contain illustrations that are subordinate or coordinate to the text. (See 5B2 for
normally imposed single sheets and 5B15 for single sheets designed to be read unfolded.) See
also Folder\par
}{\plain \tab [3] Folder: A sheet other than a normally imposed single-folded sheet, folded into four or
more numbered or unnumbered pages so imposed that they are to be read in sequence when the
sheet is unfolded..\par
}{\plain \par
}{\plain \b\ul Rules for description:}{\plain \par
}{\plain \par
}{\plain \f1 AACR2 offers rules specific to broadside and single sheet publication only in the area
of pagination. See: 2.5B1, 2.5B18 and 2.17A1. Rules on the description of early
monographs (2.12-2.18) are also clearly intended to apply.\par
}{\plain \par
}{\plain DCRB:\par
}{\plain \par
}\pard \fi-720\li720\sl0\tx720
{\plain 0D\tab The prescribed source of information for a single sheet publication in all the areas of the
description, except the note area and the standard number and terms of availability area,
is the entire sheet, both recto and verso. For the remaining two areas, information may be
taken from any source without bracketing.\par
}\pard \sl0
{\plain }{\plain \i\ul Title and statement of responsibility:\par
}{\plain \i\ul \par
}\pard \fi-720\li720\sl0\tx720
{\plain 1F1\tab For single sheet publications, take information for the title and statement of responsibility
area from the recto and/or the verso of the sheet without bracketing. }{\plain \i Compare with
AACR2 2.0B1 (first and third sentences) and 2.13A which are perfectly clear and seem
much simpler (assuming one shortens that list in 2.13A).}{\plain }{\plain \i In an attempt to conform to a
pattern, these rules seem an unnecessary duplication}{\plain .\par
}\pard \sl0
{\plain [NB: }{\plain \i At this point I am not sure what we are going to do about numbering, but that will
probably be decided for DCRM as a whole.}{\plain ]\par
}{\plain \par
}\pard \fi-720\li720\sl0\tx720
{\plain 1F2\tab Generally transcribe the data presented beginning with the first line of printing. If the
printing is arranged in columns with no data preceding the body of the text, begin the
transcription with the top line of the extreme left column (extreme right column in the
case of languages that are read right-left). Generally retain in the transcription dates,
addresses, and other data necessary for identification. Use judgment, but in case of doubt,
start the transcription with the first element. If the first element on the sheet is not
integrated with the succeeding material and is an element such has one of the following,
however, begin the transcription after it (without using the mark of omission):\par
}\pard \sl0
{\plain \tab \tab caption to an illustration\par
}{\plain \tab \tab copyright statement\par
}{\plain \tab \tab device\par
}{\plain \tab \tab edition statement\par
}{\plain \tab \tab imprint statement\par
}{\plain \tab \tab motto\par
}{\plain \tab \tab official numbering\par
}{\plain \tab \tab page number\par
}{\plain \tab \tab part of an illustration or ornament\par
}{\plain \tab \tab price\par
}{\plain \tab \tab tabular material\par
}\pard \li720\sl0
{\plain If the first element has been omitted, generally indicate the nature and position of the
omitted material in a note.\par
}\pard \sl0
{\plain \i For clarity I think this needs to be reworked (cf. AACR2 2.14A and C, and part of 2.14B). \par
}{\plain \par
}\pard \fi-720\li720\sl0\tx720
{\plain 1F3\tab If there is a word or phrase obviously intended as the chief title of the publication that is
not the first line of printing, transcribe it as the entire title proper, omitting elements
appearing before it on the page without the mark of omission. (In general, this instruction
should be applied only when such a title is not integrated grammatically with the rest of
the data, is set off typographically, and has as its sole function the naming of the piece as
a whole.) When such a title is selected, also give in a note at least the first five words of
the first line of printing as described above. In case of doubt as to the selection of the
chief title, start the transcription with the first line as described above. \par
}\pard \sl0
{\plain \par
}{\plain \i This section also seems to need revising for clarity and direct expression. It certainly needs an
example or two. My first reaction to this is \'93what??\'94.}{\plain \par
}{\plain \par
}\pard \fi-720\li720\sl0\tx720
{\plain 1F4\tab If a caption title is present, normally transcribe this title in full. If there is no caption title,
transcribe the data }{\plain \i [Presumably this word refers to the opening words of the text or to the
first line of printing; look again at the style and language of AACR2, 2.14A]}{\plain at least until
a relatively distinctive word or phrase is included. If the distinctive word or phrase is not
near the beginning of the transcription, less important words or phrases ahead of it may be
omitted, using the mark of omission. Do not, however, abridge the transcription before
the sixth word. If the data are very lengthy, end the transcription at the first
grammatically acceptable place after the caption title or the distinctive word or phrase;
the omitted material may be summarized in a note.\par
}\pard \sl0
{\plain \par
}\pard \fi-720\li720\sl0\tx720
{\plain 1F5\tab Information transcribed from single sheet publications will generally not lend itself to the
application of the punctuation prescribed in 1A1 for the title and statement of
responsibility area. If, however, the information can be separated clearly and
unmistakably into title proper, other title information, or statement of responsibility
without any transposition, supply the prescribed punctuation}{\plain \i Is there a need to restate the
transcription option here? Or is this an unnecessary repetition of 0E?}{\plain \par
}\pard \sl0
{\plain \par
}\pard \fi-720\li720\sl0\tx720
{\plain 1F6\tab If there are two or more works printed on a single sheet having a collective title,
transcribe only the collective title as the title proper. Make a formal or informal contents
note for the works.\par
}\pard \sl0
{\plain \par
}\pard \fi-720\li720\sl0\tx720
{\plain 1F7\tab If there are two or more works printed on a single sheet that does not have a collective
title, transcribe as the title statement the first title or opening words of the text }{\plain \i [of course
this is only possible when the recto of the sheet can be identified, or when the sheet is
only printed on one side; in the general context the words \'91first title\'92 are ambiguous]}{\plain .
Make a formal or informal contents note and include in it the titles of the additional
works. If the sheet is printed on both sides and it is impossible to determine which side
should be read first, make a separate cataloging record for}{\plain each side of the sheet, and
include a formal \'93With, on verso:\'94 note in each record (cf. 7C19).}{\plain \i [I did not transcribe
this; it seems repetitive after this rule]}{\plain \par
}\pard \sl0
{\plain \par
}\pard \fi-720\li720\sl0\tx720
{\plain 1F8\tab If there are two or more works printed on a single sheet and each has its own imprint or
there is other conclusive evidence that they were intended to be separately issued, make a
separate catalog record for each work that was intended to be issued separately. Include a
formal \'93With:\'94 note in each record (see 7C19) indicating that the works were printed on a
single sheet and that they were \'93intended to be separated.\'94 If there are two or more works
printed on a single sheet giving the impression that they were possibly intended to be
separated, but there is no conclusive evidence that this is the case, follow the provisions
of 1F7, and include a note indicating that they were \'93possibly intended to be separated.\'94\par
}\pard \sl0
{\plain [}{\plain \i When looking at these three rules, compare them with AACR2: 1.1G, 2.1G1,1.1G3.}{\plain ]\par
}{\plain \par
}{\plain \pard\page \par
}{\plain \i\ul Physical description:\par
}{\plain \par
}{\plain \f1 AACR2 ~\par
}{\plain \f1 2.5B1 Give the number of pages or leaves in a publication in accordance with the
terminology suggested by the volume. That is, describe a volume with leaves printed
on both sides in terms of pages; describe a volume with leaves printed on only one
side in term of leaves; and describe a volume that has more than one column to a
page and is numbered in columns in terms of columns. . . . Describe a broadside as
such. Describe a single sheet (folded or not) as }{\plain \i\f1 sheet.}{\plain \f1 Describe a case or portfolio as
such. }{\plain }{\plain \i [Given the DCRB definition, there is conflict here}{\plain ]\par
}{\plain \tab \tab \tab \par
}{\plain DCRB ~\par
}\pard \fi-720\li720\sl0\tx720
{\plain 5B2\tab For a normally imposed single-folded (i.e. 4-page) sheet, give the statement of extent in
the same manner as for a volume [see 5B1]. Apply this rule even if only one of the four
pages is printed. See 5B14-5B15 for all other single-sheet publications.\par
}\pard \sl0
{\plain \par
}\pard \fi-720\li720\sl0\tx720
{\plain 5B14\tab For a publication in a single physical unit other than a volume (e.g., a sheet, a roll, a case,
or a portfolio), use an appropriate designation (\'93sheet,\'94 etc.) preceded by the arabic
numeral 1. When adding a statement of pagination or foliation, place it in parentheses
following the designation.\par
}\pard \sl0
{\plain \tab }{\plain \f2\fs20 \par
}{\plain \f2\fs20 \tab \tab }{\plain \b\f3\fs20 1 portfolio (26 sheets)}{\plain \f2\fs20 \par
}{\plain \f2\fs20 \par
}\pard \fi-720\li720\sl0\tx720
{\plain 5B15\tab For a publication consisting of a single sheet designed to be used unfolded (whether
issued folded or unfolded), add a statement of pagination based on the number of pages
printed, generally not counting blanks, as follows:\par
}\pard \sl0
{\plain \tab \tab }{\plain \f3\fs20 }{\plain \b\f3\fs20 1 sheet (2 p.)}{\plain \f3\fs20 \par
}{\plain \f3\fs20 \tab \tab (sheet of any size printed on both sides, numbered)\par
}{\plain \f3\fs20 \tab \tab }{\plain \b\f3\fs20 1 sheet ([2] p.)}{\plain \f3\fs20 \par
}{\plain \f3\fs20 \tab \tab (sheet of any size printed on both sides, unnumbered)\par
}{\plain \f3\fs20 \tab \tab }{\plain \b\f3\fs20 1 sheet ([3] p.)\par
}\pard \fi-1440\li1440\sl0\tx720\tx1440
{\plain \f3\fs20 \tab \tab (folded sheet with title and colophon printed as 2 pages on \'93outside\'94; all text printed as
one page occupying the entire \'93inside\'94)\par
}\pard \sl0
{\plain \f3\fs20 \tab }{\plain \i I\'92m not clear that this qualifies as a sheet designed to be \'93used\'94 unfolded; maybe \'93read\'94
unfolded would make more sense in the rule?\par
}{\plain \i \tab \tab }{\plain \i\f3\fs20 }{\plain \b\f3\fs20 1 sheet (1 p.)\par
}{\plain \b\f3\fs20 \tab \tab }{\plain \f3\fs20 (broadside or other sheet printed on one side, numbered)\par
}{\plain \f3\fs20 \tab }{\plain }{\plain [}{\plain \i If a broadside = a single sheet publication, what is meant by \'93other sheet\'94?}{\plain ]\par
}{\plain \tab \tab }{\plain \f3\fs20 }{\plain \b\f3\fs20 1 sheet ([1] p.)}{\plain \f3\fs20 \par
}{\plain \f3\fs20 \tab \tab (broadside or other sheet printed on one side, unnumbered)\par
}{\plain \f3\fs20 \par
}{\plain \f3\fs20 \tab }{\plain Describe a folder as follows:\tab \par
}{\plain \tab \tab }{\plain \f3\fs20 }{\plain \b\f3\fs20 1 folded sheet ([8] p.)\par
}\pard \fi-1440\li1440\sl0\tx720\tx1440
{\plain \b\f3\fs20 \tab }{\plain \f3\fs20 \tab (a folder with 4 pages printed on each side of the sheet)\par
}\pard \sl0
{\plain \f3\fs20 \tab \tab \par
}{\plain \f3\fs20 \tab }{\plain Generally, do not count blank spaces on a folder or a roll as pages.\par
}{\plain \tab \tab }{\plain \f3\fs20 }{\plain \b\f3\fs20 1 folded sheet ([5] p.)}{\plain \f3\fs20 \par
}{\plain \f3\fs20 \tab \tab (a folder with 4 pages printed on one side of the sheet and one page on the other side, \par
}\pard \li1440\sl0
{\plain \f3\fs20 which is three-fourths blank. If desired, the arrangement of printed and blank pages may
be explained in a note.)\tab \par
}\pard \sl0
{\plain \f3\fs20 \tab }{\plain For a normally imposed single-folded (i.e. 4-page) sheet, see 5B2.\par
}{\plain \par
}\pard \fi-720\li720\sl0\tx720
{\plain 5B16\tab When a publication is issued in more than one physical unit, give the appropriate
designation preceded by an arabic numeral indicating the number of such units. Exclude
accompanying material from the numbering (see 5E).\par
}\pard \sl0
{\plain \tab \tab }{\plain \f3\fs20 }{\plain \b\f3\fs20 3 v.\par
}{\plain \b\f3\fs20 \tab \tab 2 portfolios\par
}{\plain \b\f3\fs20 \tab \tab 6 sheets (versos blank)\par
}{\plain \b\f3\fs20 \par
}\pard \fi-720\li720\sl0\tx720
{\plain \b }{\plain \tab When a publication has been issued in fascicles intended to be bound into one or more
physical units, give the number of pages, leaves, or volumes appropriate to its final form,
with a note indicating that it was issued in fascicles.\par
}\pard \fi-720\li720\sl0\tx720
{\plain 5B18\tab Use the term \'93pieces\'94 as the designation for items of varying character (e.g. pamphlets,
broadsides, clippings, maps) published as a collection, or assembled as a collection by the
library. If desired, itemize or describe the pieces in the note area.\par
}\pard \sl0
{\plain \tab \tab }{\plain \f3\fs20 }{\plain \b\f3\fs20 ca. 6700 pieces\par
}\pard \fi-1440\li1440\sl0\tx720\tx1440
{\plain \f3\fs20 \tab \tab }{\plain \i\f3\fs20 Note: Pamphlets, broadsides, leaflets, manuscripts, photographs, etc., issued in several
different countries.\par
}\pard \sl0
{\plain \i\f1\fs20 }{\plain \b\f1\fs20 \par
}{\plain \b\f1 }{\plain \f1 AACR2 ~ \par
}{\plain \f1 \tab Has no equivalent rules for single sheet materials.\par
}{\plain \f1 \par
}{\plain \f1 }{\plain \i }{\plain [}{\plain \i these rules below are the same as those for DCRB monographs]\par
}\pard \fi-720\li720\sl0\tx720
{\plain 5D5\tab Give both the height and width of a single-sheet publication issued unfolded. When a
sheet is issued in folded form, but is designed to be used [}{\plain \i i.e. read?}{\plain ] unfolded (e.g. with
the chief part occupying a whole side of the sheet), add the dimensions of the sheet when
folded.\par
}\pard \sl0
{\plain \tab \tab }{\plain \f3\fs20 }{\plain \b\f3\fs20 1 sheet ([1] p.); 48 x 30 cm. folded to 24 x 15 cm.\par
}{\plain \b\f3\fs20 \par
}{\plain \b\f3\fs20 \tab }{\plain \b }{\plain When describing a folder (cf. 5B15), give the height of the sheet when folded.\par
}{\plain \tab \tab }{\plain \b\f3\fs20 1 folded sheet ([8] p.); 18 cm.\par
}{\plain \b\f3\fs20 \par
}{\plain \b }{\plain [}{\plain \i for general instructions on describing size and format, see 5D1}{\plain ]\tab \par
}{\plain \par
}{\plain \par
}{\plain \tab In general I see some unneccessary duplication with monographic rules, and some
terminology conflict with AACR2. I think overall it is a matter of being as simple and straight
forward as possible. Some of the above sounds as if it were written by lawyers ... \par
}{\plain \par
}{\plain \tab Comments please ~! jm}}
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